Tool Room Inventory Management Software to Track, Check Out & Maintain Tools

Tool room inventory software is a tool room inventory management system that tracks every tool, gauge and consumable in your stores. It records who has each tool, which job or site it is on, its maintenance and calibration status and its full movement history. Unlike spreadsheets or paper sign-out sheets, it gives UK manufacturers and site teams real-time visibility and automated alerts.

Keel builds your tool room system from the ground up to match your exact workflows — your check-out rules, your approval processes, your naming conventions. Off-the-shelf tools force you to adapt to their logic. With Keel, you own the system entirely, meaning you can evolve and extend it as your operations change, with no vendor lock-in.

Yes. Keel's inventory software supports multi-location tracking, so you can manage tools across different buildings, warehouses, job sites, or facilities from a single system. Each location can have its own rules, permissions, and workflows while still giving you a consolidated view across the entire organisation.

Absolutely. Barcode and QR code scanning is built into the check-in, check-out, and audit workflows. Staff can use handheld scanners or mobile devices to instantly update tool status without manual data entry, reducing errors and speeding up the entire tool management process significantly.

Yes. You can configure preventive maintenance schedules, calibration intervals and inspection checkpoints for any tool or category. The system sends alerts before due dates, logs completed work and certificates, and flags tools that are out of service so they cannot be issued — keeping your inspection and calibration records up to date and easy to produce when asked.

Keel's Build for Me service is designed to get you live in a matter of weeks. The team works with you to model the platform around your actual process in real time, then hands ownership fully over to your team. There are no prolonged enterprise implementation cycles — just a focused, rapid build tailored to your tool room operations.

Yes. Keel connects with your existing tools, hardware and tech stack through APIs, so tool tracking can sit alongside your current inventory system, ERP, purchasing, finance or HR tools. Consumable usage and tool purchases stay in sync without double entry, and records remain consistent across your organisation.

Yes on both counts. Keel is registered with the UK data protection authority (ICO, reference ZB524558) and builds systems with deny-by-default access control, role-based permissions, and full audit logging. Critically, you own your data entirely — it lives in a dedicated Postgres database that belongs to you, not a shared multi-tenant system.

It helps with the records, not the legal duty itself. You can set inspection and thorough-examination due dates for each item or category, store certificates against the tool, get reminders before dates lapse and block equipment from being issued once it is out of date. The duty to inspect sits with the employer and a competent person, so check HSE guidance for your equipment.

Yes. Serialised tools and tooling such as jigs, fixtures and dies can follow an issue-and-return flow, gauges can carry calibration dates and certificates, and consumables can be quantity-tracked with reorder points and safety stock. Keel models each category the way your tool room actually uses it, so one system replaces separate spreadsheets for tools, calibration and stores.

Make every movement accountable. Each checkout is scanned against a named person, job, site or van, overdue returns trigger alerts, and lost or damaged tools are logged with reason codes. Usage history then shows where losses happen and which tools sit idle, so supervisors can act on facts rather than chasing people for paper sign-out sheets.

Yes. Keel supports multi-region data residency: each environment has its own isolated infrastructure and database that can be hosted in a location you choose, including the UK. Your tool records sit in a dedicated Postgres database that belongs to you, protected by deny-by-default access control, role-based permissions and a full audit log.

Yes. Keel is the trading name of Planko Ltd, a company registered in the United Kingdom at 3rd Floor, 1 Ashley Road, Altrincham, Cheshire WA14 2DT, with a team in London. Keel is registered with the Information Commissioner's Office under reference ZB524558, and payments are in GBP with VAT added.

It depends on the model. Off-the-shelf tool tracking apps are usually priced per user or per asset, so costs rise with every site and team you add. Keel is one fixed yearly subscription billed in GBP with VAT added, costs a lot less than a traditional ERP and doesn't need a budget for consultants. Contact the team for a price based on your tool room.