Purchase Order Inventory Management System for Streamlined UK Procurement

A purchase order inventory management system combines procurement and stock control into a single connected workflow. It enables businesses to create and approve purchase orders, track supplier deliveries, automatically update inventory levels on receipt, and trigger reorders based on predefined stock thresholds—eliminating manual processes and giving operations teams real-time visibility from purchase to putaway.

Keel's system generates purchase orders automatically when stock falls below your defined reorder points or safety stock levels. It factors in supplier lead times, preferred vendors, and demand trends to suggest or create POs without manual intervention. Approval workflows route orders to the right people, and every action is logged in a complete audit trail for full accountability.

Yes. Keel's procurement system supports detailed supplier records including pricing terms, certifications, performance KPIs, and preferred supplier rules. It handles multi-currency and multi-location purchasing natively, so whether you're sourcing from domestic or international suppliers, all costs, budgets, and approvals are managed consistently within the same system.

Three-way matching in Keel automatically compares the original purchase order, the goods receipt note, and the supplier invoice to verify that quantities and costs align before payment is approved. Discrepancies are flagged for review, reducing overpayments and invoice fraud. This process is fully automated and logged, making it audit-ready at all times.

Yes. Keel's inventory management system includes full lot and batch tracking, serial number assignment, and expiry date management. Every unit is traceable from receipt through to shipment, with quarantine and hold statuses available for quality control. This level of traceability is built for businesses in regulated industries where compliance documentation is not optional.

Most Keel customers are live within weeks, not months. The Keel team works with you in real time to model your workflows, configure your data model, and set up integrations. Because the platform is built code-first on serverless infrastructure, deployment is fast and your team takes full ownership of the system from day one, ready to iterate without waiting for dev cycles.

Yes. Keel is built for seamless integration. The system connects with financial platforms for automatic budget updates and invoice reconciliation, e-commerce channels like Shopify and Amazon for synchronised stock levels, 3PL providers, IoT devices such as smart shelves, and virtually any tool in your existing tech stack via its flexible API layer.

Absolutely. Keel was founded by a team that built operations software for a regulated online pharmacy at scale. The platform includes built-in audit trails, role-based permissions, compliance-ready lot tracking, and ICO-registered data handling. It's designed specifically for teams where accuracy, traceability, and regulatory accountability are non-negotiable parts of daily operations.

Keel is built API-first and can be configured to connect to your financial systems as part of a custom build—including accounting platforms such as Xero—so purchase orders, receipts and invoice matching flow through to your books without manual re-entry. This is custom integration work Keel builds around your specific setup, not a fixed pre-built connector.

Yes. Keel's procurement system handles multi-currency and multi-location purchasing natively, and Order Management handles taxes as standard—so a UK business buying from both domestic and overseas suppliers can manage VAT-inclusive costs and currency conversion within the same system.

Keel supports multi-region data residency, so your environment can be hosted in a chosen location, including the UK. Keel (Planko Ltd) is itself a UK-registered company, registered with the Information Commissioner's Office (ICO, reference ZB524558).