Procurement Software Demo: E-Procurement Built Around Your Process

Keel is a code-first operations platform that replaces rigid legacy ERP systems with a fully customisable e-procurement stack. Unlike traditional ERPs that force you into fixed workflows, Keel models your actual purchasing process, including approval chains, supplier rules and budget structures, and deploys it on managed serverless infrastructure. You own every workflow and can iterate without waiting on a vendor's roadmap.

The demo is a live, personalised walkthrough of Keel's procurement system tailored to your operations. You'll see purchase order creation, supplier management, approval routing, budget and spend tracking, three-way matching and internal tool generation, all configured around your use case. It is led by a Keel product expert from our UK team who can answer technical and operational questions in real time.

Most teams go from initial scoping to a production-ready procurement system in a matter of weeks. Keel's Build for Me service has you live quickly with a full handover to your team. The timeline depends on your workflow complexity and integration requirements, but Keel's serverless infrastructure and Schema-driven approach eliminate the long setup cycles typical of traditional enterprise software implementations.

Yes. Keel is built for seamless integration. The procurement system connects with financial systems for automatic budget updates, invoice reconciliation, and cost tracking. It also integrates with e-commerce platforms, 3PLs, IoT devices, and virtually any tool in your tech stack via API. Keel's open-source components and strongly typed SDKs make connecting your existing infrastructure straightforward for your engineering team.

Absolutely. Keel was built by founders who operated in the highly regulated online pharmacy space and experienced first-hand the compliance demands of such environments. The platform includes built-in audit trails, role-based and row-based permissions, deny-by-default access control, ICO-registered data protection, and full traceability from receipt to shipment — making it a strong fit for regulated industries such as pharmaceuticals, food and beverage, and medical supply chains.

Yes. Keel's procurement system natively supports multi-currency and multi-location purchasing. You can manage supplier catalogues, raise purchase orders, and track budgets across multiple sites or business units from a single platform. Inventory updates, PO-based receipts, and discrepancy handling all function seamlessly across locations, giving operations teams unified visibility without stitching together separate tools for each region or warehouse.

Keel provides detailed supplier records including pricing terms, certifications, performance KPIs, and preferred supplier rules. You can build custom supplier onboarding forms and workflows, track performance against bespoke metrics, set custom alerts for supplier issues or budget overruns, and manage the full requisition-to-receipt flow. Automated approvals and three-way matching ensure spend control without the manual overhead of managing suppliers across emails and spreadsheets.

Yes — Keel is a unified operations platform, not a single-module tool. Starting with procurement, you can seamlessly add inventory management, order management, warehouse management, production management, and fulfilment as your needs evolve. Because the Keel Schema is the single source of truth for your entire system, adding new modules integrates natively with your existing data model, workflows, and permissions without a disruptive re-implementation.

A good e-procurement demo follows your real purchasing process rather than a generic script. In Keel's demo you'll see a requisition become a purchase order, approval routing by budget holder, supplier onboarding and performance tracking, goods receipt with three-way matching, and spend analytics by category and supplier. Bring an example of a messy purchase so we can show how it would run.

Procurement software should capture the VAT on each supplier invoice and match the invoice to the purchase order and goods receipt before approval, so errors are caught early. Clean, matched data then flows into your accounting system for your VAT return. Making Tax Digital for VAT has applied to all VAT-registered businesses since April 2022, so VAT records must be kept digitally and returns filed through compatible software. Keel's three-way matching and financial-system integration support that flow.

Yes. Keel's procurement system supports multi-currency and multi-location purchasing, so UK teams can raise purchase orders with suppliers in pounds, euros or other currencies and track budgets across sites in one platform. Payments to Keel itself are in GBP, with VAT added, on one fixed yearly subscription.

Keel is an operations platform for managing purchasing workflows, suppliers and spend; it is not a tender portal. The Procurement Act 2023 came into force on 24 February 2025 and governs how public sector bodies in England, Wales and Northern Ireland run procurements, with notices published on the Find a Tender service. Public bodies and their suppliers can use Keel for internal requisitions, approvals, purchase orders and audit trails, alongside the Find a Tender service and your chosen e-tendering system.

You choose where your data is hosted, including the UK, through Keel's multi-region data residency. Supplier contact details are personal data under UK GDPR, which is regulated by the Information Commissioner's Office (ICO). Keel is registered with the ICO under reference ZB524558 and is bound by GDPR as a data processor, with audit trails, role- and row-based permissions and deny-by-default access control built into every system.